From keld@dkuug.dk Fri Nov 11 12:33:55 1994
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From: keld@dkuug.dk (Keld J|rn Simonsen)
Date: Fri, 11 Nov 1994 11:33:55 +0100
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To: wg15rin@dkuug.dk, sc22wg20@dkuug.dk
Subject: procedures for email document distribution

WG15 RIN has adopted a policy of distributing RIN documents as
email, when practical, along the normal paper distribution.

WG20 is also discussing rules for email use.

Here are some rules proposed for email distribution of documents:

The Secretary, Convener, or Lead Rapporteur has the role of
document distributor, being in charge of the numbering and
distribution of documents, including email distributions.
The document disttributor role can be delegated. The document 
distributor may get advise and instructions from his parent
group on how to conduct his role.

Email documents will be indicated as official documents by
having the document number (Nxxx:) in the Subject: of the email
and appropiate headers in the message body (title: Source:
action: date: Status: etc). The Group identification (RIN, WG20)
may be added in the Subject: header in case of a document being
distributed to several groups, or when confusion may otherwise arise.

Members of the group may get a document number from the document
distributor and post the email themselves. 

Documents are preferably distributed on email in ASCII (ISO/IEC 646)
or for better portablity, invariant ISO/IEC 646. Characters not in these
sets are preferably referenced in the form <character> (which is
POSIX localedef format) and character names are preferably taken from
ISO/IEC 9945-2:1993 annex G.

Messages should be formatted for convenient email use, including
a limit of 72 characters per line, for convenient electronic
processing of the document, including commenting, citing and searching.

There may thus be a discrepancy in the formatting of the email and
the original paper document. All text should be present in both forms
unchanged. References to pages would possibly differ,
and thus references to sections should rather be used.

The document distributor should periodically issue document lists with
both the document number and the email number, if available.

Documents of more than 10-20 pages should be put on the document
server separately by communication with the email maintainer,
and not distributed by email, while an email 
message should be set out indicating the availability and location of
the document. The same procedure may be used for distributing documents
with complicated graphics, tables etc.